Responsibilities
· Managing of teams's calendars for internal and external meetings, viewings with prospects, booking of meeting rooms and showsuits, email invites, lunch appointments and reservations
· Attending to public enquires on leasing of vacant office space and to provide prompt and accuate information to caller
· Handling of propects' registration, maintaining and updating contact database and cold calls database
· Assisting and ensuring accurate and timely events co-ordination is implemented successfully
· Consolidating of weekly cold call lists and minutes taking
· Assist department head in preparation of papers, presentations and reports; co-ordination / administration of department activites.
· Handle claims and reimbursements, travelling, exhibition and conference related booking including necessary follow up
· Assist in lease documentation, administration of expenses, invoicing, payment and project related matters
· Emailing of newsletters to propects and agents
· Arranging of viewings at sales gallery / showsuite
· Covering of duties for marketing assistant and receptionist in their absence
Requirements
· Must have minimum 2 to 4 years experience in secretarial support role
· Possess at least ITE / GCE A level / Diploma and a private secretarial certificate
· It will be good to get someone who have experience doing secretarial support work in Marketing or property agent departments.
· Able to commit 4 months
Interested candidates please kindly send us your resume with a recent photograph and indicate your expected salary to jona@jobstudio.com.sg
~ NO AGENT FEES AT ALL ~
**We regret that only shortlisted candidates will be notified**
